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Admin/Finance Associate, GS6, Almaty, Kazakhstan

The Position:

The Administrative/Finance Associate is located in the Regional Office based in Almaty. With funding from Russia, you will support implementation of a project titled “Strengthening population data collection, analysis and utilization for evidence-based policy making in the Commonwealth of Independent States (CIS)” under the direct supervision of the UNFPA Project Manager and the overall direction of the Advisor, Population and Development, Regional office based in Istanbul. You will provide administrative and financial support to the Project and contribute to the overall Almaty office administrative/financial functioning.

Job Purpose:

The Administrative/Finance Associate assists in planning, management and monitoring of the above-mentioned project finance performance, delivers quality financial and administrative services to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the Regional office based in Almaty and UNFPA-supported project on “Strengthening population data collection, analysis and utilization for evidence-based policy making in the Commonwealth of Independent States (CIS)”.

Background Information

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Main Tasks & Responsibilities

You would be responsible for:

  • Participating in the identification and formulation of project proposals by compiling and analyzing information in the subject areas of UNFPA assistance, compiling project documents and work plans and preparing tables and statistical data, supporting the implementation of project activities including Implementing Partners assistance.
  • Maintaining and updating project files, including progress reports, work plans and budgets; and monitoring compliance with reporting requirements to the donor).
  • Supports the monitoring of the project financial performance by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over/ under expenditure problems and proposes remedial action.
  • Develops tools and mechanisms for effective and efficient monitoring of project and office budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to the Project Manager on a continuous basis.
  • Interprets financial policies and procedures and provides guidance and training to the Project Manager and Implementing Partners. Strives to identify ways in which programme financial needs can be met within existing policies.
  • Assists in the management of the Office budget by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions of work plans according to the needs of the project and the office.
  • Maintains an effective financial recording and reporting system, internal control and audit follow-up, acts as petty cash custodian and processes financial transactions in an accurate and timely way.
  • Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency.
  • Reports project funds utilization using different reporting modality as requested by the donor and UNFPA procedures, verifies financial information and monitors timely submission of donor reports, follows up with the donor and UNFPA HQ on receipt of all outstanding contributions.
  • Contributes to the development of the office annual assurance plan, takes part in conducting spot checks of Implementing Partners jointly with project colleagues and participates in HACT-related meetings and discussions on a regular basis.
  • Ensures proper administration and utilization of project resources in accordance with national implementation procedures.
  • Process travel claims and execute payments.
  • Manages projects procurement following UNFPA procurement rules and procedures.
  • In case of absence of the CO Admin/Finance Associate based in Nur-Sultan, and in coordination with respective Supervisors, acts as back-up covering minimum required functions (and vice versa).
  • Carries other duties as required by the Project Manager.

Qualifications and Experience

Education:

Completed Secondary Level Education required. First level university degree in finance, economics, management or other related field desirable.

Knowledge and Experience:

  • Six years of relevant experience in administration, finance or office management.
  • Proficiency in current office software applications and corporate IT financial systems.
  • Proficiency in use of spreadsheets, word processing and computerized accounting systems is an asset.
  • Experience in projects funded by international donors is highly desirable.
  • Good writing and communication skills.

Languages:

Fluency in English and Russian is required. Very good knowledge of Kazakh is desirable.

Required Competencies

Values:

Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change

Functional Competencies:

Managing the organization’s financial resources
Providing procurement services
Ensuring facilities and assets management

Core Competencies:

Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Communicating for impact

Compensation and Benefits

This position offers an attractive remuneration package including a competitive net salary and health insurance and other benefits as applicable.

Disclaimer

How to apply:

Interested and qualified candidates should apply on-line through this site by clicking "APPLY NOW" button. Incomplete applications will not be given consideration.

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.

Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment.

Please print out the Guide for your reference during the registration and application process. Please note that only short-listed applications will be contacted.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

UNFPA is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups are equally encouraged to apply. All applications will be treated with the strictest confidence. UNFPA does not solicit or screen for information in respect for HIV or AIDS and does not discriminrte on the basis of HIV/AIDS status.

Important Note

Please note that national vacancies are open only for the citizens of the Republic of Kazakhstan.